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Using the Template for Word
The author template for Word® is
provided to help you prepare your paper for the ComputerWorld Conference
and Expo.
It supports Winword 7
(Win 95),
Word 97,
and Word 2000. The template includes the styles that you need to create your
conference paper. You can access the formats easily by the provided toolbars
or by using the keystroke combinations specified below.
Copy the template file SV-lncs.dot into the directory containing
your Word templates. Start Word and choose Options from the Tools menu to
see where the template should be saved.
Setting Up the Template
Before you start work, open a new or an existing Word document and
choose the menu point Templates and Add-ins ind the Tools menu
(Word 97 and 2000) or the menu point Templates in the File menu
(Word 95). Click on "Attach" in the dialog box, choose SV-lncs. dot, and
click on "Update Styles" and then OK.
Macrovirus Protection
If the macrovirus protection is activated
on your PC, a warn-ing will appear to tell you that the template contains
macros. We have checked the template for viruses and assure you that
it does not contain any viruses we are familiar with and that you can
use the macros.
Toolbars Menu
The Toolbars menu contains five options from which you can choose:
You can use the first three items to display and hide the toolbars
containing the buttons for the various style elements grouped as Title,
Text, and Lists and captions.
If
you forgot to click Update
Styles when you attached the template, you can use Activate Formats to
activate the set formats. You will first be asked whether the template
has been saved under MSOffice\ Templates. If you saved the template
in a different directory, click "No", and type in the correct path
in the text box.
The entry Change Margins changes the typing area
to the correct typing area of 122 mm × 193 mm for your conference paper.
Warning: You
must click Change Margins before you start
using the template.
Using the Styles
The special toolbars consist of buttons for
the available style elements in the template. To use one of these styles,
simply click on the relevant toolbar button either before or after entering
text. The style will then be assigned to the paragraph that currently
has the cursor in it. The descriptions below show you how each of these
elements can be used, and which key combinations can be used instead
to achieve the same result.
TOOLBAR: TITLE GROUP
Button
Name |
Keystroke Combinations
|
Description |
| Title |
Ctrl + Shift + T |
Use for the title of your paper.
On RETURN, the style Author will
follow.
|
| Author |
Ctrl + Shift + A |
Use for the names of authors on the title page.
On RETURN,
the style Address will follow.
|
| Address |
Ctrl + Shift + D |
Use for each address on the title page. If you wish to
break lines within the address manually, use soft returns (Shift
+ Return).
On RETURN, the style Email will follow.
|
| Email |
Ctrl + Shift + E |
Use for each email address on the title page.
On RETURN,
the style Abstract will follow.
|
| Abstract |
Ctrl + Shift + B |
Use for an abstract. The word "Abstract" and a correctly
formatted paragraph are automatically inserted. If you are formatting
text that has already been entered, simply delete the extra paragraph
sign to format correctly.
On RETURN, a standard paragraph will follow.
|
Run Head
(Left Page) |
Ctrl + Shift + 8 |
Use
once to insert an author running heading for left-hand (even-numbered)
pages. It is automatically assumed
that the paper starts on page 1.
|
Run Head
(Right Page) |
Ctrl + Shift + 9 |
Use once to insert a title running heading
for right-hand (odd-numbered) pages. It is automatically assumed
that the chapter starts on page 1.
|
| Page Numbers |
|
Use to insert specified page numbers.
|
TOOLBAR: TEXT GROUP
Button
Name
|
Keystroke Combinations
|
Description
|
| H1 |
Ctrl + Shift + 1 |
Use for the first level of headings.
On RETURN, a non-indented paragraph will follow.
|
| H2 |
Ctrl + Shift + 2 |
Use for the second level of headings (i.e., level
below Heading 1).
On RETURN, a non-indented paragraph will follow.
|
| H3 |
Ctrl + Shift + 3 |
Use for the third level of headings (i.e., level below
Heading 2). This level of heading is always run-in (i. e., the text
follows on in the same line as the
heading). To use, click on the button, and type in the text of the
heading.
To continue with the text, press Ctrl + SPACEBAR to obtain
correct formatting for the following normal text.
|
| H4 |
Ctrl + Shift + 4 |
Use for the fourth level headings (i.e., level
below Heading 3). This level of heading is always run-in (i.e.,
the text follows on in the same line as the heading). To use, click
on the button, and type in the text of the heading.
To continue
with the text, press Ctrl + SPACEBAR to obtain correct formatting
for the following normal text.
|
| Non-Indented |
Ctrl + Shift + C |
Use for standard paragraphs of running text
for which the first line should not be indented, e.g., the first
paragraph after a heading.
On RETURN, a standard indented paragraph
will follow.
|
| Indented |
Ctrl + Shift + V |
Use for standard paragraphs of running text
for which the first line should be indented.
On RETURN, a standard
indented paragraph will follow.
|
| Equation |
Ctrl + Shift + Q |
Use for a displayed equation.
The equation should be entered in the two-column table that is automatically
inserted: the equation itself goes in the left-hand column. In
the right-hand column, the equation will be automatically numbered
If text in brackets appears instead of the equation number,
change the settings for field functions under Extras/ Options.
|
| Prog Code |
Ctrl + Shift + P |
Use for a paragraph of program code.
On RETURN
the style Program Code will be repeated.
|
| Reference |
Ctrl + Shift + R |
Use for each entry in the reference list. For numbered reference
lists, please insert the numbers as normal text and do not use the
Winword list function.
On RETURN, the style Reference will be repeated.
After the last entry, click on another button to continue with the
paper.
|
| Footnote |
Ctrl + Shift + N |
Use for a footnote in the text. After you
have entered the footnote, press Shift + F5 to return to the last
position in the text.
|
Note on Headings:If headings immediately follow
each other with no intervening text, reduce the spacing between them
via
the standard Word menu point Format/ Paragraph.
TOOLBAR: LISTS AND CAPTIONS
GROUP
Button
Name
|
Keystroke Combinations
|
Description
|
| Figure Caption |
Ctrl + Shift + J |
Use for each figure caption. The word "Fig." plus
automatic numbering is automatically inserted. Place the figure
caption in the text below
the figure, ensuring that no page break occurs between them. Figure captions
that are more than one line long (default setting) are automatically left- and
right-justified by using this function. If your figure caption is only one line
long, center the paragraph by clicking on the symbol in the Word toolbar Format.
|
| Table Caption |
Ctrl + Shift + L |
Use for each table caption. Place the table
caption in the text above the table, ensuring that no page break
occurs between them. Table captions that are more than one line long
(default setting) are automatically left and right justified by
using this function. If your table caption is only one line long,
center the paragraph by clicking on the symbol in the Word toolbar
Format. To create tables, use the Word table function.
|
| Dot Item |
Ctrl + Shift + O |
Use for an item in a list that is preceded
by a dot or bullet.
|
| Dash Item |
Ctrl + Shift + S |
Use for an item in a list that is preceded by a dash.
|
| Num Item |
Ctrl + Shift + M |
Use for an item in a list that is preceded by a number.
|
| Line Space |
Ctrl + Shift + X |
Use to create the necessary extra line space before and
after a list. This function should be used (a) with the cursor in
the first
item of the list and (b) with the cursor in the first line of text
after the list.
|
| Format Object |
Ctrl + Shift + Y |
Use to create the correct spacing around inserted objects (e.g.,
figures). Click on the object and then on this button.
|
Special Characters
To insert special characters, use the standard
Word character table (under the menu point Insert/ Special Characters).
Please note that special characters should always be used for inverted
commas; these can be accessed via the special character
table or via Extras/ Options/AutoFormat,
where the option for typographic characters can be chosen. |
